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iluma Agency specializes in integrated marketing programs for corporate and franchise brands. This position serves as a support for the corporate operations, including the finance, human resources, marketing, and day-to-day operations.

The Operations Admin Assistant will work closely with the COO daily to meet the needs of the company and provide executive support to the CEO, as needed. Tasks within this position are wide-ranging – inclusive of duties assisting with accounts receivables, recruiting, meeting and appointment set up, employee relations, and providing general admin support for internal company projects.

The ideal candidate will be reliable, trustworthy, and detail oriented. Knowledge of QuickBooks Desktop is a must. The ability to use online office systems, like Microsoft Office (Word, Excel, PowerPoint) and Outlook is required. This position will work with additional online systems as well, including the internal project management system and CRM.

This position is currently open only to candidates throughout Florida. Our company is remote.


Finance Admin Duties

QuickBooks Desktop Experience
– Setting up new customers
– Report generation for P&L, A/R, A/P
– Applied payments (ACH & credit card payments)
– Monthly billing cycles (end of the month, first of the month, prorated invoicing as needed)
– Month-end closings

Organization of internal billing documents inclusive of contract renewals, budgets, contract dates

Professional communication with clients and internal team members

Finance Admin Duties

Assist with talent acquisition from position posting to candidate follow up

Assist with employee review processes including probationary period and yearly review tasks

Assist with employee lifecycle needs, from onboarding to exit

Internal employee relations including ownership of the employee birthday gifts, contact information, and vacation requests

Executive Assistance Duties

Provide quality assurance on documents leaving the company, including proposals, employee documentation, internal correspondences, etc.

Set up travel arrangements

Scheduling of meetings and calls for CEO

Note taking for meeting and calls for CEO

Email list updates and CRM contact updates

Provide support to internal company projects, usually focused on organizing or seeking information and applying it to a requested deliverable

– 2+ years of QuickBooks Desktop experience
– Professionally working demeanor
– Self-starter with the ability to learn and keep knowledge
– Possess a can-do attitude
– Detailed and organized is a must
– Ability to work remotely
– Marketing knowledge a plus
– Marketing Agency or service-based industry experience is a plus
– Good sense of humor and willingness to have fun

Some applicants may be required to complete a skills test related to this position. Salary will be based on level of candidate experience.

– SFBJ Best Places to Work Nominee (2019 & 2016)
– Inc. 5000 Fastest Growing Companies
– Exciting “Agency Life” Company Culture
– Unlimited PTO, Health, 401K Options

iluma Agency is a digital marketing agency specializing in providing marketing programs for corporate and franchise brands. We provide integrated marketing services, often times mixing traditional and digital medias to boost results. Bolstered by experience in working with corporate brands since 2000, iluma Agency introduced a core competency to the franchise world to help these brands grow.

Driven by a devoted team of innovators, our company constantly evolves to remain on the cutting edge of digital marketing—which is the vision our founder and CEO, Aaron Lee, established nearly 20 years ago.

iluma Agency is consistently named one of the fastest growing digital agencies in the US and is a 3-time member of the Inc5000 and Best Places to Work firms.

Simply put, we help brands shine.

Find us here


15476 NW 77th Court # 318 Miami Lakes, FL 33016


+1 (786) 703-3083


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